HILLCREST BAPTIST CHURCH
ACTIVITIES REQUEST FORM

This form is to be completed by the person that is in charge of any special activity that is planned for your department, class, or group.  Please fill in all information that is applicable.  Once this request has been approved, the appropriate person will be notified. and the dates, nursery, space, van, bus, etc., will be reserved for you.

  • Advance Notice: Please give one month's notice if possible.
  • Keys: Arrangements must be made to check out and return keys to the church office personally.
  • Changes:  If your event date or time changes for any reason, please contact the church office.
    * = Required Field Fill this form out and click the Submit button (at bottom of form)
or Click here for a printable form (Requires Adobe Reader)
  * Person in Charge:
  * E-Mail:
  * Phone #:
  (of Person in Charge)
  * Date of Event:
  * Dept, Class, or Group:
  * Type of Activity:
BUILDING / SPACE NEEDS
    Space Needed:
   (leave blank if not needed)
    (MPC, Fellowship Center, Kitchen, specific rooms, ...)
    Time building is needed
   (including setup & cleanup)
Start:
Finish:
    Actual time of activity
  (if different)		 Start: Finish:
 

I need tables set up to seat people.

  • Draw a diagram of how you want the tables and chairs set up, if there is a preference.
  • Kitchen area and other areas of use are to be left in the same condition found.
  • If meeting/activity is scheduled on Saturday/Sunday you will need to set up your own tables.
  • Custodial assistance is available from 8:30am-3:30pm, Monday-Friday.  If you require custodial assistance outside these hours, please contact the church office.
  • Please note: No helium balloons are allowed in the Multi-Purpose Center (Gymnasium).
TRANSPORTATION NEEDS
  I will need the     VAN (up to 15)     MINI-BUS (15)      BUS (12)     reserved for this activity.
  Time vehicles are needed : Start:    Return: 
  Driver(s) will be
 
AUDIO VISUAL NEEDS
  Video Projector CD Player
  PowerPoint Computer Cassette Tape Player
  Computer Projector Piano
  DVD Player Electric Keyboard
  VHS Player PA System
  Operator (if in auditorium) Screen (6' x 8')
  Monitor System (if singing with tracks)  
  Number of Mics:         Number of Stands:
 

Special Lighting / Staging Needs:

  • Audio/vidual assistance is available from 8:30am-3:30pm, Monday-Friday.  If you require audio/visual assistance outside these hours, please contact the church office.
CHILD CARE NEEDS
 

Please note:

  • 2 WEEKS NOTICE is needed for nursery notification (from the next Monday staff meeting).
  • There is a 3-hour maximum for the Nursery.
  • Be sure to review our KidCare Policies (requires Adobe Reader).
  Time Needed: From Until
  Number of... Bed Babies         Preschoolers         School Age
  Adult sponsors needed (See Child Protection Policy, Sec. II):

OTHER COMMENTS: